Shredding & Destruction

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More information means more bits of paper. And more bits of paper means more decisions. How long to keep them? How to get rid of them? Will it be safe? What about the environment? And what on earth are WEEE guidelines?

Benefits of using FileBase:

• Safe and secure destruction of information
• Compliance with environmental legislation (and, yes, we understand WEEE guidelines)
• Automatic notification when records have reached critical ‘shelf life’ dates, and can be legally destroyed
• Excellent sustainability and recycling policy – all paper ends up back in the system in the local NHS.
• A range of different products from Eco-boxes to lockable consoles.
• Transparent pricing so no hidden surprises

What we offer:

Eco-boxes

• 100% recycled, tamper-proof boxes for confidential and general paper waste
• Small enough to sit under a desk or can be stacked in small clusters
• Collected each month and box and contents shredded and recycled
• Flat cost per unit to collect, shred and replace

Lockable consoles

• High-security locking systems
• Lightweight yet robust design allows ease of movement around office
• Regularly emptied by FileBase staff or on-demand if preferred
• Designed to fit in with office furniture, available in various colours

Lockable Bins

• Hold large volumes of waste paper  -  ideal for back-office environments
• Highly secure lockable mechanism
• Regular collection and replacement, transported in secure, unmarked vehicles with state-of-the-art vehicle tracking

Purge Shredding

• Strong, large-capacity sacks for large office clearances
• Assistance from FileBase staff if requested

Secure shredding

• Dedicated on-site shredding facility
• Documents destroyed in controlled environment with CCTV monitoring of all processes
• High-level shredding process, including cross-cut shredding blade (producing 6×50mm particle size) and operating to Level 3 security of the industry standard DIN 32757-1.
• Double-check mechanism to avoid accidental shredding of incorrect documents, including client sign-off process and completion certificates

WEEE Destruction

• The Waste Electrical and Electronic Equipment (WEEE) directive requires companies to dispose of electric and electronic waste in a responsible way
• FileBase is fully up to speed on these guidelines and will dispose of hard drives, computer monitors and other sensitive equipment accordingly

Recycling

• All paper and card destroyed by FileBase is recycled into paper, office products and materials for the NHS.
• We work with Fourstones paper mill, also in Northumberland, in order to support the local community and reduce the impact on the environment

Transparent pricing

• No hidden charges or complicated charging structures
• Flat monthly or unit costs (not by weight or time)
• Discounted rates for clients using both shredding and records management services

Proactive management

• Our internal systems alert us when clients’ records have reached critical dates and can be safely destroyed
• Ensures client records are not stored longer than necessary and keeps costs to a minimum