Document Management

---

We’re an information-based society. That means more bits of paper, files, boxes, filing cabinets, shelves, store-rooms. And that’s before considering the increased rules and regulations, and hefty fines – or, worse, loss of clients – should we slip up, lose a file, put a piece of paper in the wrong place.

Now, either you have the time, the skills and the resources to look after all of this in-house.  Or, actually it’s a bit of a bore, and a bit or a worry and you’ve got better things to do with your time.  Here are some things to think about:

Benefits of Document Management

• More efficient business  -  no time ‘wasted’ on information management
• More room; no need to ‘waste’ space in storage
• Quick and reliable access to information when needed; viewable online and retrievable within one hour if necessary
• Peace of mind  -  dedicated storage facilities with state-of-the-art security
• Bar-code technology ensures accurate record tracing
• Quiet location and unmarked vehicles.

What we offer:

Secure storage

• Purpose-designed buildings in a discreet location with 24-hour, on-site security
• Staff all have Counter Terrorism Clearance
• Temperature-and humidity-controlled environment to preserve records
• Fire-proof vaults for the most sensitive materials.

Traceability

• Bar-coding allows us to track information at all stages of its transport and storage.
• Our digital centre ordering ensures all orders are recorded.
• Vehicle tracking software allows us to track records in transit.

Digital Centre

• View, edit, recall information in a secure online environment
• View order history and the transactional history of particular records
• Receive alerts when records are due for destruction
• Run customisable reports on your account to help you manage your information
• Control and manage who has access to your information.

FileBase Boxes

You might think a storage box is just a storage box. We know different.  Our boxes are:

• One-third larger than standard storage boxes, on average
• Better value than mail-order stationery bankers boxes
• Triple-walled for added security
• Stored in a dehumidified environment so they retain their shape and strength over a longer period of time.

Ease of Access

Safe and secure storage is important. But it’s of little use if you can’t get at your documents when you need them. And sometimes that need might be pressing. We offer:

• Deliveries online or hard copies on your desk
• Standard delivery to us is next day
• Express/Premium deliveries from within one hour up to six hours.