Legal
We work with a wide range of solicitors and legal professionals, from small practices to national organisations.
The reason we have a large number of legal clients can be drawn from the fact that we provide an excellent standard of service, and of course, because we have optimum security and screening measures in place. Our experience in the legal sector and knowledge of Law Society guidance enables us to identify problems that practices are faced with and tailor-make our services to suit.
How long should I keep my files?
Law Society guidelines state that it may be advisable to maintain records for a minimum of six years from the time the subject matter was fully completed. At the end of the six year period, you should review your files again according to the nature of the particular transactions and the likelihood of any claims arising.
For certain documents, such as contracts/agreements under seal, trade marks, leases and title deeds, the retention period is longer than six years.
Relevant statutory provisions should also be taken into account, for example the requirements of the Value Added Tax Act and the Limitation Act.
Can I destroy my documents after the recommended period?
Before you destroy a file, it is essential to consider who owns which documents. No documents should be destroyed without the prior consent of the owner.
Can I store documents electronically and destroy the originals?
Original documents which are not your own property, such as deeds, guarantees or certificates should not be destroyed without the written permission of the owner.
If the work has been completed and the bill paid, other documents, including your file may be stored electronically and then destroyed after a reasonable time.
Hassle-free records management
With specialist knowledge and years of experience, it’s easy to see why Filebase is a popular choice for solicitors and legal professionals. From easy file retrieval to organised archiving systems, we’re here to take the hassle out of your day-to-day requirements.